Washburn University Chemistry Club

(Approved April 8, 2004)

Article I. Name
The name of this organization shall be the Washburn University Chemistry Club & Student Affiliate Chapter of the American Chemical Society, herein referred to as the Chapter.

Article II. Objects
The objects of this Chapter shall be to afford an opportunity for students of a chemical science to become better acquainted, to secure the intellectual stimulation that arises from professional association, to obtain experience in preparing and presenting technical material before chemical audiences, to foster a professional spirit among the members, to instill a professional pride in the chemical sciences, and to foster an awareness of the responsibilities and challenges of the modern chemist.

Article III. Membership

Section 1. The membership of this organization shall be composed of Washburn University Students, Student Affiliates of the American Chemical Society (ACS) , and Washburn University Faculty. Students who are not ACS Student Affiliates may be Chapter Members with full voting power but may not hold office. Washburn University Faculty may be Chapter Members but may neither hold office nor have voting power.
Section 2. A Chapter Member in good standing shall be defined as one who has (1) paid his/her dues and (2) been an active participant in chapter meetings and activities. To have voting power and be eligible for office, a Chapter Member must be in good standing.

Article IV. Officers

Section 1. This Chapter shall have a President, Vice President, Secretary, Treasurer, and Communications Director. These officers shall comprise the Executive Board.
Section 2. All officers must be Student Affiliates of the American Chemical Society and Chapter Members in good standing.
Section 3. Officers shall serve for a term of one year, which shall begin immediately following Spring commencement.
Section 4. Election of officers for the following academic year shall be held the last business meeting of the academic year. Nominations shall be initiated from the floor and elections done by show of hands or by ballot. The person receiving majority vote will be elected.
Section 5. Any officer may be removed from office for not fulfilling his/her duties, as set forth in Article V, by a two -thirds vote of the Executive Board or general membership. Any officer removed may appeal to the general membership. Said officer shall be considered reinstated with two -thirds approval of the members.
Section 6. Any vacancy that may occur in an office shall be filled by appointment by the President upon consultation with the Executive Board pending ratification at the next group business meeting.
Section 7. To be eligible for office, the nominee must be a full-time Washburn University Student and a Chapter Member in good standing for at least one year prior to nomination.
Section 8. To be eligible for President, the nominee must be a full-time Washburn University Student and have held an office within the Chapter prior to nomination.
Section 9. In the absence of a qualified nominee, as set forth above, and with a two -thirds approval by the general membership, the floor for nominations may be opened to Chapter Members in good standing.

Article V. Duties of Officers

Section 1. President

1. The President shall be the Chief Executive Officer.
2. The President, with approval of the Executive Board, directs the budget.
3. The President shall see that the Chapter maintains good relations with Washburn University.
4. The President shall establish committees and appoint chairpersons.
5. Vacancies in offices shall be filled by appointment of the President with approval of the general membership
6. The outgoing President shall prepare and submit the annual report to the American Chemical Society Office of General Educational Activities.
7. The President elect shall register the Chapter with the Washburn University Office of Student Activities and Greek Life for the next academic year.

Section 2. Vice President

1. The Vice President shall assume the duties of the President should the office become vacant or in the absence of the President.
2. The Vice President shall be responsible for scheduling programs and speakers and communicating this information to the Communications Director within a reasonable time frame.
3. The Vice President shall keep and have available a current copy of the constitution and bylaws.

Section 3. Secretary

1. The Secretary shall be responsible for keeping the minutes of all meetings, including those of the Executive Board.
2. The Secretary shall provide a copy of the minutes to all members by means of the Chem- Club ListServe by the next business meeting.
3. The Secretary shall maintain a complete and accurate account of attendance and membership status. 4. The Secretary shall be responsible for official communications, including but not limited to invitation letters and thank you letters.

Section 4. Treasurer

1. The Treasurer shall keep a current record of all financial transactions.
2. The Treasurer shall develop reports for July 1, October 1, January 1, March 1, and May 1 containing a list of all receipts and disbursements and distribute them among the membership at the next business meeting.
3. The Treasurer shall report the current balance including a brief description of all transactions to the membership at all business meetings.
4. The Treasurer shall be responsible for checking the accuracy of all bills and invoices and paying them correctly and on time.

Section 5. Communications Director

1. The Communications Director shall be responsible for the Chapter web page content.
2. The Communications Director shall be responsible for Chapter announcements via posters and Chem- Club ListServe at least one week prior to the event, with a reminder announcement via Chem- Club ListServe the day before the event.
3. The Communications Director shall post a calendar of Chapter events on the Chemistry Club Board.
4. The Communications Director shall submit Chapter meeting times and Chapter events to Washburn University f or posting on the school calendar.
5. The Communications Director shall collect documentation for Chapter activities via pictures, abstracts, etc. for use by the President in the annual report.
6. The Communications Director shall oversee updates and changes to the Chemistry Club display case on the first floor of Stoffer Science Hall
7. The Communications Director shall inform the Washburn Review of Chapter meeting times, Chapter events, accomplishments of Chapter Members, etc.

Article VI. Faculty Advisor
A Faculty Member of the Washburn University Chemistry Department who is a Member of the American Chemical Society shall advise the Chapter both in its local activities and in its relations with the American Chemical Society. The Faculty Advisor shall be kept informed of all Chapter activities and shall advise the Chapter on any policy matters. The Faculty Advisor shall be a non-voting member of both the Executive Board and the Chapter. The Faculty Advisor shall manage both the Chem- Club ListServe and the Chapter web page in coordination with the Chapter Communications Director.

Article VII. Professional Advisor
The Chapter, at its annual election, may select a Non-Faculty Member who is a Member of the American Chemical Society to be its Professional Advisor. This additional Advisor shall assist the Chapter in its relations with the Local Section of the American Chemical Society and with the industrial community.

Article VIII. Chapter Activities
Chapter Activities shall be held at least once a month during the fall and spring semesters, with a regular meeting date and time to be decided upon by the Executive Board prior to the first day of the new academic year. Chapter events may be arranged through the Executive Board. There shall be at least ten activities per year, which may include business meetings, speakers, tours, service projects, or self-improvement projects.

Article IX. Dues
The annual national dues of the Student Affiliates shall be sent individually to the American Chemical Society. L ocal dues, to be decided upon by the Executive Board prior to the start of the fall semester, shall be collected annually by the Treasurer of the Chapter. Membership of the Chapter is limited to those who have paid local dues.

Article X. Amendments
These Bylaws may be amended by a two -thirds vote of the Chapter Members in good standing, provided that the amendments shall have been proposed at least one meeting prior to the time of voting. Such amendments shall conform to both the American Chemical Society regulations established for Student Affiliate Chapters as well as those regulations set forth by Washburn University.